Cybersecurity Hygiene: Everyday Habits Every Vet Team Should Adopt
Introduction
In veterinary practices, sensitive client and patient data flows through every device and system. Yet, cybersecurity isn’t just an IT issue – it’s everyone’s responsibility. Small daily habits can make a huge difference in protecting your practice from breaches, ransomware, and operational disruptions.
1. Strong Password Practices
- Use unique, complex passwords for every system.
- Enable multi-factor authentication (MFA) wherever possible.
- Consider a secure password manager to reduce human error.
2. Email and Communication Awareness
- Be vigilant with emails from unknown senders – phishing attempts often mimic suppliers or clients.
- Never click links or download attachments unless verified.
- Encourage team reporting of suspicious messages without fear of blame.
3. Device and System Security
- Lock computers and mobile devices when unattended.
- Keep software, PMS systems, and antivirus tools up to date.
- Avoid connecting personal devices to practice networks unnecessarily.
4. Data Handling and Backups
- Store client records securely and follow GDPR compliance practices.
- Regularly back up data to both local and cloud-based solutions.
- Establish a clear protocol for handling lost or stolen devices.
5. Team Culture and Training
- Make cybersecurity part of team meetings and onboarding.
- Run short refresher sessions on new threats and software updates.
- Celebrate good security habits – it encourages consistency.
Conclusion
Cybersecurity hygiene isn’t about fear – it’s about empowerment. By embedding simple, consistent habits into your daily routines, your practice protects client trust, staff efficiency, and operational continuity. Small actions by every team member build a resilient practice from the front desk to the vetting room.
